Physio or osteopath: simplify practice administration

Cover arrangements and month-end calculations can mean juggling several spreadsheets. A small tool may help track that administration without rebuilding electronic claims or moving patient records.

At the end of the month, you match cover days with the amounts to pay. The information exists, but it is scattered. Before looking for custom physio or osteopath software, choose the calculation or tracker you would like to bring into one place.

Choose one administrative need

Tracking fee sharing, meaning amounts allocated to a locum under your agreement, can be a starting point. Write down the calculation rules and exceptions before thinking about screens. Do not ask AI to guess what your contract says.

Create a wholly fictional month with a few days worked and one corrected amount. Calculate it manually, then compare it with the proposed result. The first objective is to understand each amount and correct an entry without losing its history.

Keep appropriate care software

For SESAM-Vitale billing in France, keep an approved or certified solution listed in the GIE SESAM-Vitale catalogue. The project described here does not replace that system. An osteopathy practice has different billing needs, but its records are no less sensitive.

First check what your current software offers for locum arrangements and exports. A well-used setting may be enough. If you build an add-on, describe clearly which information it reads and which functions stay in your specialist tool, as with other independent professions.

Do not import patient records for a trial

Use invented data during development. A named appointment, an unpaid bill or a session reference can already reveal information about a person. The French data protection authority explains healthcare professionals' precautions, even when a tool has an administrative purpose.

Before real use, have access, backups and hosting assessed. If a supplier keeps health data on your behalf in France, check the scope of HDS certification. Our article on confidentiality in care covers the questions to ask.

Build and check gradually

Maestro helps you have AI agents build this add-on, while you review the rules and inspect the result. It is not practice software already equipped with those functions. Project files and assistant exchanges are separate: our data page explains how it works.

Count the full cost

Maestro's beta is free by invitation, with AI paid separately according to the assistant you choose. Add verification time, any hosting and application maintenance. Continue if the calculation is understandable, mistakes can be corrected and someone can maintain the tool as your practice changes.